Add New Staff Record

Modified on Mon, 4 Apr, 2022 at 2:13 PM

To create the Staff member record, go to:

Staff Tools > Add new staff

Adding new staff members can be done from both the board and school levels

Clicking GO will bring the user to the following interface.

Enter information in the required fields* and select the search FAB. If the staff member already has a record at the board/school it will appear in a list, leaving the option to select the correct record and choose Accept and Add.

Required fields*

1. Surname

2. Gender

If the staff record is completely new, there will likely be no records found and one should select New Staff Member to create the new record.

CANCEL button on the bottom bar will return the user to the setup page (landing page with all the cards).

Adding New Staff Records

Add staff interface will appear with fields in the following order (field names are bold – do not include #s or colon), and the card title is called Add New Staff.

1. Title: Enter the appropriate title for the staff member (i.e. Ms., Mr., Mrs., Miss., etc.)

2. Surname*

3. Legal surname same as surname: check box; used if the staff member's legal surname (found on legal documentation) is the same as the usual surname used by the staff member.

4. Suffix

5. Given name(s)*: Legal given name (found on legal documentation).

6. Middle name(s)

7. Usual name*: Usual first name used by the staff member.

8. Employee number*

9. Teacher cert #

10. Birthdate

11. Gender*: Drop down menu.

Male
Female

Undisclosed
Prefer to specify

12. Status*: Employment status of the staff member at the school holding the record; drop down menu.

This year and next year: used for staff that will be employed at the school holding the record for the current academic year and the following academic year.
This year only: used for staff that will only be employed at the school holding the record for the current academic year.

Next year only: used for staff that will be employed at the school holding the record for the following academic year.
Withdrawn: used for staff that are no longer employed at the school holding the record (i.e. transferred or retired) during the current academic year.
Past: used for staff that were previously employed at the school holding the record.

13. Role*: Used to identify the role of the staff member at the school holding the record.

Principal

ASD Worker
Elementary Secretary
Site Admin
Social Worker
Guest Secretary

Chaplain
ECE
Vice-Principal
Teacher in Charge
Guidance Chair

Secondary Secretary
IT
Co-op Teacher
Custodian
Attendance Secretary

Guidance Secretary
Student Success
SERT-Elementary
Undefined (Dual Credit Teacher)
Library

Guidance Counselor
Finance
EA
Teacher
SERT

New Leaf Teacher
Superintendent
Head Secondary Secretary
HR

14. Is Teacher: check box; defines whether a staff member actually teaches classes or not.

15. edsembli Login - Security group:

None
Group 1
Group 2

SAVE button is enabled when all required fields are entered. Selecting SAVE will save the new entry and return the user to the table.

CANCEL button is always enabled. Selecting CANCEL will not save the new entry.

Done.

The information for this solution article was extracted from the edsembli SIS Manual:

How to Add New Staff Record

Possible Next Step: How to Create Security Account to Access edsembli 1.0