Change Notices Document

Modified on Tue, 8 Jul at 3:21 PM

. Change Notices Process

Setting Up Change Notices

  1. Access Change Notices under HR Board Control
  2. Two main components:
    • Note Type Code: Defines the type of action/change
    • Note Recipient Code: Specifies who receives the notification

Creating Note Types

  1. Common Note Types: Examples below
    • FTE Changes
    • Maternity Leave
    • Rehire
    • Position Changes
  2. Required Fields:  
    • Note Type Code
    • Description
    • Status (Active/Inactive)

Creating Recipients

  1. Available Recipients: Examples below 
    • HR Team
    • Payroll Team
    • Combined HR and Payroll
    • IT Team (for email/system access changes)
  2. Can create custom recipient groups based on employee categories:
    • Teachers Payroll
    • Non-Teaching Permanent Staff
    • Specific Department Groups

Adding Employee Notes

  1. Navigate to: Staffing → Staff Management → Employee Information → Employee Notes
  2. Process:
    • Click Edit
    • Select Add New
    • Choose Recipient
    • Select Position
    • Set Effective Date
    • Choose Note Type
    • Add detailed description

Running Reports:



  1. Employee Notes Report:
    • Shows unprocessed notes
    • One-time viewing (processed notes move to history)
    • Available in PDF and Excel formats
    • Can filter by employee group and recipient
  2. Notes History Report:
    • Shows all historical notes
    • Can filter by:
      • Date range
      • Process status (processed/unprocessed)
      • Employee ID
      • Employee group

Was this article helpful?

That’s Great!

Thank you for your feedback

Sorry! We couldn't be helpful

Thank you for your feedback

Let us know how can we improve this article!

Select at least one of the reasons
CAPTCHA verification is required.

Feedback sent

We appreciate your effort and will try to fix the article