. Change Notices Process
Setting Up Change Notices
- Access Change Notices under HR Board Control
- Two main components:
- Note Type Code: Defines the type of action/change
- Note Recipient Code: Specifies who receives the notification
Creating Note Types
- Common Note Types: Examples below
- FTE Changes
- Maternity Leave
- Rehire
- Position Changes
- Required Fields:
- Note Type Code
- Description
- Status (Active/Inactive)
Creating Recipients
- Available Recipients: Examples below
- HR Team
- Payroll Team
- Combined HR and Payroll
- IT Team (for email/system access changes)
- Can create custom recipient groups based on employee categories:
- Teachers Payroll
- Non-Teaching Permanent Staff
- Specific Department Groups
Adding Employee Notes
- Navigate to: Staffing → Staff Management → Employee Information → Employee Notes
- Process:
- Click Edit
- Select Add New
- Choose Recipient
- Select Position
- Set Effective Date
- Choose Note Type
- Add detailed description
Running Reports:
- Employee Notes Report:
- Shows unprocessed notes
- One-time viewing (processed notes move to history)
- Available in PDF and Excel formats
- Can filter by employee group and recipient
- Notes History Report:
- Shows all historical notes
- Can filter by:
- Date range
- Process status (processed/unprocessed)
- Employee ID
- Employee group
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