*Updated version* 

Employee Leaves Configuration

Placing an Employee on a Full-Time Leave

1. In the Staffing\Position and Assignment screen, end the current position record a day before the leave begins.

            - E.g. if an employee leaves begins October 8^th, ensure the position is ended October 7^th.

2. After ending the current position record, go to the Staffing\Approved Leaves screen and enter a leave record corresponding to the ended position.

            - Enter all necessary fields as you usually would when placing an employee on a leave and ensure the leave FTE is 1.0.

3. All compensation records remain open and untouched.

            - Normal compensation records are continued to be changed as required on a board-to-board basis. I.e. mass salary updates, etc.

Placing an Employee on a Part-Time Leave

1. In the Staffing\Position and Assignment screen, end the current position record a day before the leave begins and open a new position record the day after, corresponding to the leave start date.

            - The new position records FTE and leave FTE will equate to 1.0.

            - E.g. if the employee has a leave FTE of 0.4, the new position FTE will be 0.6. If the employee has a leave FTE of 0.1, the new position FTE will be 0.9, etc.

2. After ending the current position record, go to the Staffing\Approved Leaves screen and enter a leave record corresponding to the new position.

            - Again, ensure the leave FTE and new position FTE equate to 1.0.

3. All compensation records remain open and untouched.

            - Normal compensation records are continued to be changed as required on a board-to-board basis. I.e. mass salary updates, etc.

Graduated Return Plans

    If you have employees who are on a leave and enrolled in a graduated return to work plan we suggest to future date all of the records in one sitting to avoid having to go in and end/start records on a weekly, bi-weekly, or monthly basis. E.g, if you have an employee on a full 1.0 Leave and starting the first week of September their leave drops to 0.9, position raises to 0.1. Then the next week of September their leave drops to 0.8 and position raises to 0.2, so on and so forth.

            - Follow the same steps stated above except future date the start/end dates for the position records and also the Position FTE for these records.

            - The same will take place for the leave records. You can future date all of the start/end dates for the leave records and the leave FTE for these records.

            - Taking this approach will ensure all of the records are set up on the same day and nothing will be missed.

Special Cases

    There will be certain scenarios where closing the position record might not be an option. In these scenarios the current position record (with Benefit configuration) will be End Dated and duplicated for another Position Record (without Benefit config) with identical existing FTE value and a leave record will also be opened with the corresponding FTE value. Some examples are as follows;

            - Paid sick leaves

            - Secondment

            - Deferred leaves (teacher funded leave)

            - WSIB approved leaves