Provincial report card setup – Manitoba provincial report cards


The grade 1-12 provincial report cards require a specific setup for marks & comments, with Ministry codes defined in the tables. The provincial report card validation is separated into the following sections:

  • Marks & comments setup – defines the basics:
    • Terms, topics, letter grade groups, program codes
    • Achievement parameters (which types of marks and comments are allowed in those terms and topics)
    • Achievement profiles (which classes/homerooms get which terms and topics)
  • Local option learning behaviours – defines titles for local option learning behaviour topics
  • Local option courses – defines titles for all local option course codes (codes starting with L)
  • Tech courses – defines titles for all technology course codes
  • Report card templates – allows you to share report templates to the schools



After the validation is finished, the use 'Setup > Marks & Comments > Achievement profiles' to assign Achievement profiles to the schools. Then, each school can use 'Setup > Marks & comments > Assign profiles to classes' to complete the setup.

Use 'Setup - Marks & comments > Lock/unlock terms' to make sure the appropriate reporting term(s) are unlocked and locked. This can be done at either the board or school level.

Tables not yet defined – starting fresh

If tables have not yet been defined for the Manitoba Provincial Report Card, you will see the following interface:




A task will be sent to the queue to define the provincial defaults. Once the task has completed, you can read the results in the PDF that is attached to the task. This document will outline every addition or modification that has taken place in the setup tables.

Once the initial setup has completed, the first tab will look like this:



You may choose VALIDATE any time if you wish to reset your setup tables back to the standard defaults.


Defining additional information

Local options can be defined using the next three tabs. These tabs will define the topics, subtopics, mark- and comment-entry parameters, and the achievement profiles for their given areas:


In addition to the provincially-defined learning behaviours, you have the ability to define two additional learning behaviours. Click the LOCAL OPTION LEARNING BEHAVIOURS tab.

If you have previously defined titles for your board’s local option learning behaviour topics, those titles will appear here. If you need to define them, enter the text in the appropriate grade and language area, and click DEFINE (button will say VALIDATE if topics have already been defined). Each grouping can be expanded and contracted using the arrows near the right.




To define the topic/subtopic groupings for your board’s local option courses, use the LOCAL OPTION


To be considered a local option course, the course code must begin with L1, L2, L3, etc. Local option course codes need to be consistent across the school board.



To see which schools are using which local option course codes, click the ‘info’ icon (small letter i).

If you have previously defined titles for your board’s local option courses, those titles will appear here. If you need to define them, enter the text under the appropriate local option code, and click DEFINE (button will say VALIDATE if topics have already been defined). Up to six subtopic are available for each course grouping.


The technology courses work much the same way as the local option courses. Under each course code grouping, you can enter (or change/edit) the topic and subtopic titles. Click DEFINE (or VALIDATE once some have been defined) to set these up.



Sharing report card templates to schools


The Manitoba provincial report card templates are maintained by edsembli in Report Builder for Report Cards. Each report template (individual or combined) can be shared from your division out to your schools.

If you share a combined report, you do not need to share each individual report along with it. It is easier for the schools if you only share the combined reports.

The only individual reports that you may want to share are the ones meant for troubleshooting the credits page (‘Testing Credit Summary Page Sem 1 Term 2’, etc)



From the Combined tab, check off the report(s) that you want to share to or remove from schools. Choose either button from the bottom: SHARE REPORTS TO SCHOOLS or REMOVE REPORTS FROM SCHOOLS. The standard school selection screen will appear where you can select the appropriate schools.