Updating Salary Grids for New School Year

How to Update Salary Grids for New School Year

GOAL: To provide an overview of the best practice for upgrading a Board’s Salary Grid configuration for the upcoming new school year

ASSUMPTION: This document overview assumes that the board has Category Codes and Salary Grids defined for the current school year, and these records need to be updated and modified for the upcoming new school year

HR > Board Control > Compensation > Salary Grids

Choose an Employee Group that is configured with Salary Grids which needs to be updated for New School Year

Click ‘Grid End Date’ to sort this field in descending. 

This allows the interface to update, put the current year Salary Grids at the top, automatically sorting previous years to the bottom of the list. 

**This step helps to differentiate the current year Salary Grids with ease**

Choose the Action Icon (right side) > Duplicate on the Salary Grid record. 

This automatically generates a Salary Grid record with Grid Start Date = Previous record End Date + 1. 

**Configure Grid End Date (YYYY+1/08/31), Contract Start/End Date and Total Steps**

Once the above has been configured, choose Save to update your changes. 

The system will display a green ‘Updated Successful’ notification to confirm the updated configuration.

The newly created record will automatically sort to the top as per our Grid End Date sort order. 

Select the New Record and choose New under Grid Steps to begin creating new Grid Step & Grid Amount records. 

NOTE: Grid Steps may be the same, or slightly increased compared to last years Salary Grid. Use the previous year’s record as a frame of reference. 

Sample Previous Year Salary Grid:

In our example we will assume a slight increase per step, compared to the previous year. 

Sample New Year Salary Grid Steps:

Once complete choose Save to update your changes. 

The system will display a green ‘Updated Successful’ notification to confirm the updated configuration.

Once Saved, you will notice the updated values under Steps Entered, Expected/Actual Hash. 

Rinse and repeat these steps for the remainder of Salary Grid records for the Employee Group – and then complete all appropriate Employee Groups in question.