HRP New School Year Configuration

HRP New School Year Configuration

GOAL: To provide a wholistic overview of the setup, configuration and updates required to successfully transition into new school year workflows. 

BOARD CONTROL > COMPENSATION > SALARY GRIDS

**Create new Year Salary Grids and Category Codes required with updated values**

PAYROLL > GROUP DATA > PAY PERIOD CALENDAR

**Create new school year Pay Period Calendar for each Employee Group**

PAYROLL > GROUP DATA > GROUP EXCEPTION CALENDAR

**Create new school year Group Exception Calendar**

Note: Complete this for ALL Calendar Codes. This way all EMP_GROUPS will have an updated Exception Calendar no matter which Calendar Code is assigned under Basic Group Data. 

PAYROLL > GROUP DATA > ACCUMULATOR SCHEDULE

**Configure Group Accumulators for each EMP_GROUP**

IMPORTANT NOTE: Different groups will have different Group Accumulator setup. Records entered here will vary between Employee Groups. 

Example: Typically, teachers are not legally obligated to have Vacation (neither Vac Pay in Accumulators or in Absence Accounts) as the time off over the summer is basically treated as Vacation. 

STAFFING > POSITION AND ASSIGNMENT

**End Date > Duplicate to create new year Position Records**

COMPENSATION > SALARY AND ALLOWANCES

**End Date > Duplicate to create new year Compensation Records**

STAFFING > STAFFING REPORTS > SENIORITY SERVICE ALLOCATE

BOARD CONTROL > COMPENSATION > SALARY AND ALLOWANCE UPDATE

**Process the Salary and Allowance Update for Employee Groups** 

PAYROLL > PAY PROCESS > ENTITLEMENT 

**Process Entitlement for ALL Employee Groups after all the changes completed above**

PAYROLL > PAY PROCESS > GROUP AUTHORIZATION

**Review the calculated changes generated from Entitlement and verify against expectations**

PAYROLL > PAY PROCESS > SCHEDULE GROUPS

**Schedule Employee Groups included in the first Pay run of School Year**

PAYROLL > PAY PROCESS > PAY RUN

**Verify all Entitlements, Position and Salary Updates are reflected in Pay Register**