Pay Period Calendar & Pay Details Configuration

Payroll > Group Data > Pay Period Calendar

Pay Period Calendar is intended to be built out for the entire year


Based on the Compensation Year – it can be different by group. Some can be School year and Others can be Calendar year

  • Based off Employment Contract for each group

You had to load them all upfront – the system needs to know the total days entered here. Helps with calculations and how many days are left

NOTE: If the below is not configured – Pay Period Calendar MUST be configured for the entire year.

  • If = YES, system will calculate work days configured here > total of SUM of Pay Period days
  • If = No, system will calculate SUM of Pay Period Days


Taxation Purpose: Number of Pay Period remaining in the Year (S1 Factor)

  • Uses this to figure out your annualized taxable income

Unpaid Days are defined under Payroll > Group Data > Pay Exception Calendar

These days are subtracted from the Pay Period defined under Pay Period Calendar


The NET Working Days are shown under Pay Period Calendar below



ISSUE: How to optimally configure Pay Period Calendar for the school year? 

Ensure each group is properly going to be configured for School Year or Calendar Year

  • According to Employee Contract negotiation for each group



ISSUE: How to configure multiple Pay Models? 

The idea of this is to have 2 different pay run models that can be run back and forth for a Group – perhaps one has additional Benefits & Deductions, and the other does not.

USECASE: Sometimes one pay has additional Benefits/Deductions (beginning or mid month) while the other does not. Simple method of configuring a Model for each Pay

  • Pay 1 – with additional Benefits/Deductions
  • Pay 2 – without


Shown below under Pay Period Calendar, which Pay is which model


Payroll > Group Data > Pay Details

Here is where you configured different pay models for anything that is not consistent

  • Allows customization for periodic payroll modifications, fees, deductions, benefits, garnishments

Additional Examples: Second pay of January the OCT Fee comes out for Teachers.


Pay Model Naming Convention is important since Model Name is short and Description is not available beside it

  • Having effective naming conventions that means something to your board will result in efficiency gains


Copy functionality allows you to copy a Pay Model to create a newly Named Set that you can then add further configuration to

Configure additional changes by filtering for the Newly named set