Pay Period Calendar & Pay Details Configuration

Modified on Thu, 29 Jun, 2023 at 4:02 PM

Pay Period Calendar & Pay Details Configuration

Payroll > Group Data > Pay Period Calendar

Pay Period Calendar is intended to be built out for the entire year

Either SCHOOL YEAR or CALENDAR YEAR

Based on the Compensation Year – it can be different by group. Some can be School year and Others can be Calendar year

Based off Employment Contract for each group

You had to load them all upfront – the system needs to know the total days entered here. Helps with calculations and how many days are left

NOTE: If the below is not configured – Pay Period Calendar MUST be configured for the entire year.

If = YES, system will calculate work days configured here > total of SUM of Pay Period days
If = No, system will calculate SUM of Pay Period Days

Taxation Purpose: Number of Pay Period remaining in the Year (S1 Factor)

Uses this to figure out your annualized taxable income

Unpaid Days are defined under Payroll > Group Data > Pay Exception Calendar

These days are subtracted from the Pay Period defined under Pay Period Calendar

The NET Working Days are shown under Pay Period Calendar below

ISSUE: How to optimally configure Pay Period Calendar for the school year?

Ensure each group is properly going to be configured for School Year or Calendar Year

According to Employee Contract negotiation for each group

ISSUE: How to configure multiple Pay Models?

The idea of this is to have 2 different pay run models that can be run back and forth for a Group – perhaps one has additional Benefits & Deductions, and the other does not.

USECASE: Sometimes one pay has additional Benefits/Deductions (beginning or mid month) while the other does not. Simple method of configuring a Model for each Pay

Pay 1 – with additional Benefits/Deductions
Pay 2 – without

Shown below under Pay Period Calendar, which Pay is which model

Payroll > Group Data > Pay Details

Here is where you configured different pay models for anything that is not consistent

Allows customization for periodic payroll modifications, fees, deductions, benefits, garnishments

Additional Examples: Second pay of January the OCT Fee comes out for Teachers.

Pay Model Naming Convention is important since Model Name is short and Description is not available beside it

Having effective naming conventions that means something to your board will result in efficiency gains

Copy functionality allows you to copy a Pay Model to create a newly Named Set that you can then add further configuration to

Configure additional changes by filtering for the Newly named set