How To Run Pay and Troubleshoot Pay Run Information

Modified on Tue, 9 May, 2023 at 4:24 PM

How To Run Pay and Troubleshoot Pay Run Information

USE CASE: Best practice for setting up, completing, processing and revising a pay run

Ensure that all relevant Timesheets have been entered (if applicable)

Payroll > Pay Run Menu > Entitlement > Submit

Entitlement is necessary when;

Compensation change
Position End Dated
Benefits or allowance change, new deduction amount
Anything that affect the payroll

Payroll > Pay Run Menu > Group Authorization > Submit

You have to do it if you ran entitlements and you agree with entitlement adjustments
1. You approve the Entitlement calculations by running this
2. This commits the Entitlement adjustment amounts to system memory
  1. Changes Authorized Indicator from N to Y under P&A and Salary & Allowances

If Entitlement was 0, then no need to run Group Authorization
1. Since no change to commit to memory

Entitlement > Authorize > Schedule > Pay > Not happy with Pay > Abort > Entitle again > Authorize again – This is BEST PRACTICE

Payroll > Pay Run Menu > Schedule Group > Save

Here you are able to see the next pay numbers you are scheduling for
Pay Run type, Pay Dates and % of Salary for each Pay
Pay period dates can vary because some groups are paid up to date, and some groups like timesheet groups are paid 2 or 4 weeks behind
1. Salary usually paid on time
2. Timesheet/casuals usually paid 2/4 weeks behind
  1. Delay so it’s easier internally

Payroll > Pay Run Menu > Pay Run

Verify employee amounts under Pay Register report

Can navigate where users are using Locations Code

Full display of Earnings / Deductions / Board Shares (taxable benefits)
Most effective method of sorting is by searching Employee Name/Number
At the end of the Report is the GROUP TOTAL amounts

If ERROR > Abort and Rollback

Make changes
Entitlement if necessary
Group Auth if necessary
Then run Schedule Groups > Pay Run again > Review

If GOOD > Confirm the Pay Run

This makes it done in the software
Run Payroll > Accounting > Report > Invalid Accounts before confirm pay

Good practice

Payroll > Cheque Process > Run Cheques and EFTs

This is point where data moves to the Employee Portal - Portal > PAY STUB

Or under HRP > Employee Pay Statements > All Pay Stub data in back end

This File is then uploaded to the Bank

Create Payroll > Accounting > ACCOUNT DETAIL REPORT once payroll is done
1. Finance can allocate everything to correct GLs

This is what the posting should be
1. Users, Amounts. GL Account

Create BAS File > Posting File to FIN

If customer uses edsembli FIN
1. Generate BAS File in HRP > Get the report
2. Open FIN > Import the report you just generated
Puts all the details into FIN system
1. Here you can break down each GL to see details