Edsembli FIN & HRP GL Account Integration

Modified on Wed, 19 Jul, 2023 at 1:46 PM

Edsembli FIN & HRP GL Account Integration

ISSUE: How to properly configure the Finance to HRP GL Account Integration

FIX: Ensure the below configuration is complete under both Third-Party Integrations and GL Management

edsembli FIN

System > Settings > Integration > Payroll Settings

The following Payroll settings are required in order to enable the Payroll G/L Mass Synchronization feature:

Implement Payroll Integration parameter must be selected.
Implement G/L Synchronization parameter must be selected.
G/L Synchronization Web Service URL must be provided.

edsembli FIN

Business > General Ledger > GL Management Configuration

The Payroll flag may be assigned to a GL account, in GL Management, prior to the synchronization process.

GL accounts that are not flagged as ‘Payroll’ type prior to synchronization, will be automatically assigned the ‘payroll’ type during the Payroll GL Mass Synchronization process.

The Payroll GL Mass Synchronization process facilitates the updating of the EC_GL_ACCOUNT table in HR system with the K212 Finance type GL accounts which have been identified as Payroll = Y type.

Following the synchronization process, these accounts may be viewed and maintained in the HR system, in: Board Control > General Tables > GL Account Code Maintenance

edsembli FIN system recognizes the GL accounts that have the account flag Payroll = Checked as integration G/Ls.

Choose Tools > Payroll GL Mass Synchronization to submit the sync process.

Process Expected Functionality:

The ‘payroll’ flag may be assigned to a GL account in GL Management, prior to the synchronization process.

G/L accounts that are not flagged as ‘payroll’ type prior to synchronization, will be automatically assigned the ‘payroll’ type during the Payroll G/L Mass Synchronization process.

Description:	Load Integration G/Ls and run synchronization process
Steps	User	Expected System Behaviour
	1.Navigate to Tools > Payroll G/L Mass Synchronization	The system loads the Payroll G/L Mass Synchronization screen. Grid is empty. Add G/L, Load Integration GLs, Clear All, Group Actions, Export To buttons are enabled. Synchronize G/Ls button is disabled.
	2.Click Load Integration GLs button.	The system retrieves all ‘payroll’ type G/L accounts (integration GLs) and displays them in the grid. Synchronize G/Ls button becomes enabled.
	3.Click Synchronize G/Ls button	The system processes G/L synchronization with HR system.
HR System	EC_GL_ACCOUNT table is updated. Changes to the G/L’s description, if any, will be updated. G/L accounts that were not included in previous synchronization will be added to the table. Status = Active G/L accounts that were included in previous synchronizations but are not included in current synchronization will be deactivated in HR system. Status = Inactive. Note: in HR system, the payroll G/L accounts may be viewed and maintained in: Board Control/ General Tables/ GL Account Code Maintenance