How to Create an Advance Special Pay

How to Create an Advance Special Pay

GOAL: To provide a wholistic overview of how to configure and setup an ADVANCE Special Pay run in the scenario that payments needs to be processed in advance for any extraordinary situations. 

PAYROLL > GROUP DATA > PAY PERIOD CALENDAR > EMP_GROUP > VIEW > PAY PERIODS

**Note the current PP Cheque Date and next pay period**

This will assist in ensuring the Advance Pay Cheque Date and Naming Convention lines up. 

PAYROLL > GROUP DATA > EMP_GROUP > VIEW > SPECIAL PAY RUN Tab

**Choose Edit > NEW to Create a new ADVANCE Special Pay Run**

Configure New Special Pay

**Choose Pay Number, Pay Date, Run Type = ADVANCE & Run Class = Individual/Group**

Save > Successful Notification

**Visual confirmation the configuration has been captured** 

[SUB-STEP] Ensure Import Profile Maintenance configured

SYSTEM > SETTINGS > IMPORT PROFILE MAINTENANCE

**Exception Timesheet Import Profile is configured**

PAYROLL > PAY INPUTS > TIMESHEET > EXCEPTION TIMESHEET IMPORT

**Choose the Exception Timesheet Import File, Profile Code, Batch Name & Submit Mode = Trial > Update**

REPORTS > PROCESS REPORTS

**Verify Timesheet Review File in Trial**

REPORTS > PROCESS REPORTS

**Verify Timesheet Review File in Trial**

PAYROLL > PAY INPUTS > TIMESHET > BATCH POST AND REVERSE

**Configure Task Indicator = P > Save > Submit to process the Exception TS Batch**

Report Submitted Notification

**Visual confirmation the process is submitted for processing** 

REPORTS > PROCESS REPORTS > TIMESHET POST REPORT

**Timesheet Post Report reflects our expectations**

PAYROLL > PAY PROCESS > SCHEDULE GROUPS > PAY RUN

**Schedule Group and Submit Pay Run**

Note: The Pay Number = 20260101 for Advance Pay

REPORTS > PROCESS REPORTS > PAY REGISTER

**Verify Advance Special Pay Register**