Employee Group Code Naming Conventions and Considerations

Employee Group Code Naming Conventions and Considerations

ISSUE: Need background on different Employee Group Code Naming Conventions, the different methods and considerations to ensure codes are easy to follow within HRP.  

IMPACT: Employee Group Codes are a huge reference point for everyone using the system

1. HR/Payroll/Salary Updates/File Generation
2. Employee Group Code = 8 Character limit

Different Considerations for best Naming Conventions

• Board Consensus
• How Timesheets/Absences are processed
• What the need and current situation is
  1. Perhaps carryover from previous system
     • Board might already be familiar with these
  2. Perhaps Group Codes are in need of overhaul
     • Workflow and internal issues caused

Employee Group Naming Conventions

1. Job title
   1. CAS
   2. TEMP
   3. TEACH/TCH
   4. P/VP
      1. (Vice) Principle
   5. TRUSTEE
   6. LTO/STO
      1. Long/Short Term Occasional
   7. CONED
2. Union Code
   1. CUPE1
   2. CUPE7
   3. NU____
      1. NU = Non-Union
3. Fallout Groups (separate groups)
   1. Any additional group
      1. Maybe non union
      2. Board can identify these
      3. Capital Accountant to merge schools/close them down
4. School Level (ELEM & SEC)
   1. SECTEACH
      1. TCHS
   2. ELEMTEACH
      1. TCHE
   3. SECPVP
   4. ELEMPVP

Plenty of clients also make use of some combination of the above all together

Example: TCHSLTO, TCHEREG, TCHSCON